Constitution & Rules

Constitution & Rules

Revised Constitution approved at a Special General Meeting 10th April 2024

CONSTITUTION AND RULES OF ARBROATH ARTISAN GOLF CLUB (updated 2024)

CONSTITUTION OF ARBROATH ARTISAN GOLF CLUB

1 Name of Club

The Club shall be called “Arbroath Artisan Golf Club” hereafter referred to as the “Club”.

2 Club Objectives

2.1 To promote and encourage the sport of golf.

2.2 To arrange and facilitate competitions for the benefit of the members of the Club.

2.3 All competitions shall be organised and run in accordance with rules of golf as defined by the Royal and Ancient Golf Club of St. Andrews.

2.4 The Club shall be affiliated to Scottish Golf Limited known as “Scottish Golf” and Angus County Golf Association and Angus Ladies County Golf Association, abiding by the rules and constitutions of these governing bodies at all times.

3 Committee of Management

The Clubs’ affairs are the responsibility of a committee called the Committee of Management. The Committee of Management will be appointed at the Annual General Meeting. The Committee of Management shall consist of Captain, Vice-Captain, Match Secretary, Lady Captain and a minimum of six and a maximum of nine other members. The roles of the Secretary and the Treasurer will only be included in the Committee of Management when a Club Manager is not employed. The Committee of Management shall meet at least once a quarter. The Club will employ a Clubhouse Manager who will deal with the affairs of the Club on behalf of the Committee of Management including fulfilling the roles of Secretary and Treasurer. The Clubhouse Manager shall be accountable to the Committee of Management providing verbal and written reports as requested.

4 Election of Office Bearers

4.1 The Captain shall be nominated by the retiring Captain at the Annual General Meeting. This position should be a two-year term. The Captain shall be eligible for re-election after their two-year term.

4.2 The Vice-Captain shall be nominated by the newly appointed Captain at the Annual General Meeting. This position should be a two-year term. On appointment, the Vice-Captain takes on the role of House Convener. The Vice-Captain shall be eligible for re-election after their two-year term.

4.3  The Match Secretary shall be appointed at the Annual General Meeting. This position should be a two-year term. The Match Secretary shall be responsible for the running of all Club competitions, matches and associated administration. The Match Secretary shall be eligible for re-election after their two-year term.

Note – 4.1, 4.2 and 4.3

The above will not prevent the nomination of an office-bearer by any member of the Club at any Annual General Meeting.

4.4  The Committee of Management shall consist of Captain, Vice-Captain, Match Secretary and Lady Captain and a minimum of six and a maximum of nine members who shall be appointed at the Annual General Meeting. A Secretary and Treasurer will only be appointed if a Clubhouse Manager is not employed. These positions should be two-year terms.

 

4.5  Two non-office-bearers of the Committee of Management shall retire each year on a rota basis but shall be eligible for re-election. The Lady Captain or Ladies’ section representative to be elected by the Lady members at the Ladies section AGM. The position of Lady Captain should be a minimum of a two-year term.

4.6  Should any member of the Committee of Management resign once elected their place should be filled by any member who was unsuccessful in a ballot for that specific role at the Annual General Meeting. Should that member decline the position offered, the Committee of Management may thereafter co-opt Club members if deemed necessary.

4.7   No part of the income or property of the Club shall be paid to or transferred, either directly or indirectly, to any member of the Committee of Management.

4.8   To mitigate a risk of any conflict of interest in the case of the appointment of a family member of an existing or new member of staff to the Committee of Management, the relevant member of the Committee of Management relinquishes the right to discuss, influence or vote in any matter which could directly affect the employment status, conditions of employment or financial renumeration of the staff member.

4.9   Whenever a member of the Committee of Management finds they have a personal interest in any matter relating to the Club they have a duty to declare this to their fellow members of the Committee of Management.

5 Sub Committees

The Committee of Management shall at the commencement of a new year appoint the following:

5.1 A House Committee that shall consist of the Captain, Vice-Captain, Lady Captain and a minimum of two non-office-bearers from the Committee of Management, who shall meet a minimum of quarterly.  The Clubhouse Manager shall attend House Meetings and will work with the House Committee in matters relating to the management of the Clubhouse. In the event that a Clubhouse Manager is not employed a Secretary and Treasurer will form part of the House Committee. Minutes of House Meetings and matters arising are reportable to the Committee of Management.

5.2 A Competition Committee that shall consist of the Match Secretary and two members of the non-office-bearers from the Committee of Management who shall meet a minimum of quarterly and shall deal with the arranging and administration of Club Competitions and Club Open Competitions.  Minutes of meetings and matters arising are reportable to the Committee of Management.

5.3 A Social Committee that shall consist of the Captain, Vice-Captain, Lady Captain and a minimum of two non-office-bearers from the Committee of Management. The Social Committee, in conjunction with the Clubhouse Manager shall arrange and organise social activities in the Club. All activities are reportable to the Committee of Management.

5.4 A Junior Convener who shall be responsible for developing the Junior Section and for arranging Junior competitions and activities.  All activities are reportable to the Committee of Management.

5.5 A Seniors’ Committee who shall be responsible for arranging all Senior Club matches and other activities.  All activities are reportable to the Committee of Management.

5.6 A Ladies’ Committee that shall be responsible for arranging all Ladies competitions and other activities. All activities are reportable to the Committee of Management.

5.7 A minimum of four members who shall be appointed to be directors of “Arbroath Golf Links Limited”, a Company Limited by Guarantee. The company members being Angus Council and Arbroath Artisan Golf Club (represented by the Trustees for the time being), operating in accordance with the current “Articles of Association” of the Company. All activities affecting Club members are reportable to the Committee of Management.

6 Membership

There are the following memberships available at the Club for members:

6.1 Adult Full – aged 30 as of 1st of January.

6.2 22 – 30 – aged 22 as of 1st January and under 30 as of 1st January.

6.3 18 – 21  – aged 18 as of 1st January and under 22 as of 1st January.

6.4 Junior Category – aged under 18 as of 1st January.

7 Honorary Members and Life Members

7.1 An honorary member is an adult member who has been deemed a great servant to the Club. Nominations for honorary membership can be proposed directly by the Committee of Management. Additionally, an Honorary Member can be proposed by any club member in writing to the Committee of Management via the Clubhouse Manager stating the full name of the member and the reason for the recommendation by the end of October. The Committee of Management will consider the merits of any written proposal and decide if it is acceptable to go forward. Any confirmed nomination will be detailed on the agenda issued prior to the Annual General Meeting and the members will vote on the proposal at the meeting.

7.2   A life member of the Club (excluding honorary life members) is a member, who at one time paid a pro-rata amount depending on age, to be a member of the Club for life.

8 Fees, Subscriptions and Honoraria

8.1 The annual fees will be recommended by the Committee of Management and voted on at the Annual General Meeting.

8.2 Honoraria payments will be recommended by the Committee of Management and voted on at the Annual General Meeting.

8.3 The annual subscription shall be paid in full by 28th February or by agreed instalments.

8.4 New Members joining after the last day in June shall pay a reduced annual subscription.

9 Resigning from the Club

Resignations should be made in writing to the Clubhouse Manager.  When resigning all property of the Club shall be returned, specifically swipe card and locker keys.

10 Annual and General Meetings

The Annual General Meeting shall be held in December. Members will be notified a minimum of fourteen days in advance of the date.  The Committee of Management may at any time call a Special General Meeting for the transaction of business. Should the Committee of Management receive a requisition signed by ten members stating their object, it shall be incumbent upon the Committee of Management within fourteen days of receipt to call a Special General Meeting of the Club.  For the AGM various reports and audited accounts will be made available.  As part of the agenda for the Annual General Meeting external auditors will be appointed.

11 Procedure at Meetings

At all General Meetings or Special meetings of the Club seven adult members shall form a quorum. The chair shall have the casting vote. The chair shall be taken by the Captain or in the event of the Captain not being present The Vice Captain will take the chair. In the event of neither being present the floor can nominate someone from the Committee of Management to take the chair. 

12 Clubhouse Manager

12.1 The Clubhouse Managers’ role is to carry out all administration for and on behalf of the Committee of Management. The responsibilities of the Clubhouse Manager include, but are not limited to the following:

  • To provide reports on request to the Committee of Management relating to the finances and administration of the Club.
  • To attend all Committee meetings and any other meeting as deemed necessary.
  • To prepare agendas and minutes of meetings and circulate to all Committee members.
  • To provide support to any committee member in their roles.
  • To provide support to all members relating to Club matters.
  • To be the point of contact for matters relating to the Clubhouse and to manage Club employees.
  • To be the point of contact for the Studio and Catering contracts.

12.2   The role of Clubhouse Manager is a paid position.

13 Trustees

The whole property of the Club, both heritable and movable, at present belonging to, or which shall be hereafter acquired by the Club, shall be vested in the Club Committee of Management and their successors in office, in trust on behalf of Arbroath Artisan Golf Club.  The Committee of Management may borrow money on the security of the property of the Club when authorised to do so by a resolution of 75% of the Adult Members of the Club personally present at a Special Meeting called for the purpose.  This Special Meeting shall determine the amount and grant dispositions conveying such property in security to the lenders, with such power of sale as may be necessary for the realisation of the property, in the event of the amount borrowed not being repaid within three months after a normal demand for payment.

14 Club Property

14.1 The whole property of the Club, both heritable and movable at present belongs to, or which thereafter acquired by the Club, shall be vested in the names of the Captain, Vice-Captain, and two named members of the Committee of Management on trust on behalf of the Club.

14.2 Heritable: No structural alterations or additions to the Clubhouse can be made except when so resolved upon 75% of the adult members present at any Annual or Special General Meeting and only if notice of such proposed alterations or additions has been given at a previous General Meeting.

14.3 Moveable: No member shall take or permit to be taken from the Clubhouse any article belonging to the Club or members, without permission.  The Committee of Management shall have power to expel such defaulting member or members.

14.4 All surpluses generated by Club activities shall be devoted to maintenance or improvement of Club facilities.

14.5 No surpluses shall at any time be distributed to members and if upon the winding up or dissolution of the Club there remains after satisfaction of all its debits and liabilities any property whatsoever, the same shall be given or transferred to some other organisation or organisations having objects similar to that of the Club. Such organisation or organisations are to be determined by the members of the Club by a resolution passed at a General Meeting at or before the time of dissolution.  If no such organisation can be identified then any surplus shall be given to a charity or charities decided by members.

15 Legal Business

All legal proceedings at the interest of, or against, the Club shall be in the name of the Captain, Vice- Captain and two others agreed by the Committee of Management.

16 Action Against Members

If in the opinion of the Committee of Management the conduct of any member inside or outside the Club premises is contrary to the best interests of the Club or brings it into disrepute, it may terminate, suspend or recommend the resignation of the person’s membership, providing that 75% of the members of the Committee of Management present are in agreement.  Before any such action is taken the member concerned will be called to a meeting with representatives of the Committee of Management and afforded the opportunity to speak on their own behalf.  The member concerned may be accompanied by a person of their choice. If the member declines the invitation the Committee of Management will proceed in the member’s absence.

17 Complaints

17.1 All complaints should be made by letter or email and signed by the complaining member and sent to the Clubhouse Manager who will submit the complaint to the next meeting of the Committee of Management.  Any correspondence that is abusive or derogatory will not be considered.

17.2 Complaints relating to Club Competitions should be made by letter or email to the Match Secretary containing the details of the complaint and signed by the complaining member.

18 Club Constitution

Should changes be required to the Club Constitution a sub-committee will be formed of the Captain, Vice-Captain and up to five members of the Club.  A special meeting will be called and the suggested changes will be voted on at said meeting.  Any alterations must be agreed by a least 75% of the adult members voting at said meeting.

19 Visiting the Clubhouse

19.1  Respect the Clubhouse, Clubhouse property, others using the Clubhouse and all staff employed within.

19.2  Foul language is not acceptable.

19.3  Licensing laws apply at all times.

19.4  Non-members are welcome in the Clubhouse

19.5  Adhere to Club policies and bye-laws

Membership

Membership is open to all golfers irrespective of place or country of residence. Membership of the Arbroath Golf Links runs from 1st January to 31st December and allows you to play on the golf course, but does not entitle you to the use of Arbroath Artisan Golf Club, (membership of the Golf Club can be taken out separately). For details of “Club” membership see Club Membership page in Artisan Golf Club section .